| Academic Institution | A separate college or university. | UW-Eau Claire |
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| Academic Career | Organizes student academic work into single unit/set of statistics. | Undergraduate, Graduate |
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| Academic Group | Colleges that offer courses and academic programs. The highest level breakdown of an institution. | College of Arts and Sciences |
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| Academic Organization | Defines how an institution is organized from an administrative perspective. At the lowest level an Academic Organization may be compared to an Academic Department. | Department of Biology |
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| Academic Program | Entity into which a student applies and graduates from. | College of Education and Human Sciences, Undergraduate; College of Business, Graduate |
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| Academic Plan | A student's area of study, typically a major, minor, or specialization. | Elementary Education (major), Mathematics (minor) |
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| Admit Term | Numeric codes that represent the term and year to which an applicant anticipates applying (See Term for more information). | 2211 is Fall 2020 |
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| Bio-Demographic (Bio-Demo) Data | Basic information about an individual; including names, addresses, telephone numbers, email addresses, gender, ethnicity, etc. |
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| Campus | Physical and administrative unit with which students and courses may be associated. They belong to a single institution, and use the same course catalog. | Main Campus OR
Barron Campus |
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| Campus Community | Consists of all the people or organizations that have a connection with the University, including applicants, students, faculty, staff, and external organizations such as high schools. |
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| Campus ID | The field used to store the UW-Eau Claire ID number which appears on the Blugold card (also referred to as the Blugold ID) |
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| Course | Specific offerings with catalog numbers, unit data, components, enrollment requirements and descriptions. | English 101 |
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| Course ID | Internal identification number used in CampS that is auto-assigned for each course. It will be used internally, and can be useful to distinguish a different course when catalog and subject are the same. |
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| Class | An instance of a Course that is scheduled in a specific term and session. In addition to the term/session, classes are linked to instructor and facility data, meeting and exam schedules. (This combines our idea of Class and Section.) | English 101: Topics in Literature on Monday evenings 4-6:45, taught by Professor Johnson |
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| Degree | Awarded to a student upon successful completion of a program. | Bachelor of Science (BS) |
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| Effective Dating | A means of capturing data over a period of time. A new record is created each time a change is made on that record, so history can be viewed. The effective date is the starting date the information becomes effective. (There is no longer an end date on this type of record.) |
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| EmpllD | Internal identification number used in CampS that is auto-assigned when a person is added. (This is a different number than the Campus ID and will rarely be used by people accessing the system.) |
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| Faculty Center | The place where faculty and advisors will have 24/7 web-based access to their course and student records. |
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| Go-Live | Date when a new major version of software is available in Production. |
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| National ID | Used by the software to identify Social Security Number (SSN) for USA, or whatever ID number is used in other countries. People who have citizenship in multiple countries may have more than a single National ID listed. |
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| PeopleSoft | Software owned by Oracle. Campus Solutions is the Student Management System used at UW-Eau Claire. The campus also uses both PeopleSoft SFS (Shared Financial System) and HRS (Human Resources System) that are hosted through UW-System. |
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| Permission Number | A number applied to a course that has restricted enrollment (full to capacity, requisites exist, etc.). The number is given to a student by the instructor or department chair for the purpose of enrolling in the course. |
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| Search Match | Powerful tool used to determine whether a person exists in the database. This will be heavily used to avoid duplicate records. It is NOT the same thing as using a search page. |
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| Session | A subdivision of a Term representing a time period within the term used for offering courses. Every term must have at least one session. Terms have several sessions. |
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| Student Center | The place where students will have 24/7 web-based access to their student record. |
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| Subject | Specific area of instruction within an Academic Organization, tied to an Academic Organization tree and linked to the course catalog. For example: a course identified as English 101 would have English as the subject. | English (ENGL) |
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| Term | Administrative time period within which sessions are defined, students are billed, and statistics are accumulated for individual students as well as for the entire school. Different academic careers within a school may have totally different Academic Term structures. Term values are numeric codes, which are sequential in order for sorting and reporting purposes. Within an academic career, the various Term start and end dates may not overlap. | Fall 2019 = 2201
2= 21st century
20=two-digit fiscal year
1=Fall
3=Winterim
5=Spring
7=Summer |
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