Asset: IT Inventory Self Reporting Help

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IT Inventory Self Reporting eForm          Inventory Sticker Guide              Surplus of Technology

Contents

• Part 1: The Purpose of IT Inventory Management
• Part 2: IT Inventory Self Reporting eForm
• Part 3: Asset Tags / Inventory Stickers
• Part 4: Device Serial Numbers

Part 1: The Purpose of IT Inventory Management

IT inventory management  is important for the following reasons:

• Provides an accurate count of IT related assets.
• Allows for better ability to manage spending on IT related assets.
• Creates the opportunity for data driven decision-making regarding IT related assets.
• Upholds compliance with UW System Administrative Policy 1035 — Information Security: IT Asset Management.

Part 2: IT Inventory Self Reporting eForm

The IT Inventory Self Reporting eForm is for submitting updates to user/location information related to IT hardware. Devices to submit a form for include:

• Computers
  • Desktops
  • Laptops
  • All-in-Ones
  • 2-in-1 and Detachables (Surface, etc.)
• Computer Monitors
• Docking Stations
• Printing Devices
  • Printers
  • Fax Machines
  • Multifunction Devices i.e. Copiers
  • All-in-Ones (Print, Scan, and Copy)
• Other Mobile Devices
  • Chromebooks
  • iPads

Part 3: Asset Tags / Inventory Stickers

UWEC uses Asset Tags on a variety of items:

• Standard Inventory
• Capital Inventory
• Support Based Inventory

For examples of asset/inventory tags, refer to the Inventory Sticker Guide.

Part 4: Device Serial Numbers

IT Hardware Assets have Serial Numbers (or Service Tags) created by the manufacturer/vendor. The following pictures provide examples of where to find the Serial Number/Service Tag:

Desktop Computers

• Dell (on the top or side)

• Apple (iMac - Under the foot/base, Mac Mini - on the bottom)

Laptops

• Dell (on the bottom)

• Apple (on the bottom)

Monitors

• Dell (on the back)

Docking Stations

• Dell (on the bottom)

• Apple (CalDigit - on the back)

Mobile Devices

• Microsoft Surface (under the kickstand)

• Apple iPad (on the back)

Contact

Please contact ltsinventory@uwec.edu with any questions.